Sorority Mom

Delta Delta Delta at Southern Methodist University is seeking a House Director to start in August of 2012.


General Responsibilities
• The House Director is a direct employee of the chapter.
• The House Director is required to live on the premises and shall not be absent overnight unless prior authorization from the alumna advisor and chapter president is obtained.
• Follow all Fraternity and chapter policies, procedures and guidelines.
• Establish and maintain a rapport with the chapter in order to successfully manage the daily operations of the house.
• Report violations of chapter facility rules to the chapter Standards Committee, house manager and advisor. The House Director is not permitted to discipline chapter members.
• Work closely with the house manager who acts as a liaison between the House Director and chapter.
• Act as a hostess for sorority events when asked to do so by chapter.
• Responsible for opening and closing the chapter facility in collaboration with the house manager and local house corporation before and after each vacation period at the hours and dates specified by the chapter and their resident contracts.
• Establish an orderly environment through proper supervision of the staff, structure and grounds.
• Ensure that the chapter facility is clean, orderly, and free from unnecessary hazards and dangers.

Maintenance and House Operations
• Order or purchase with approval all household supplies necessary to properly operate the facility and supervise the housekeeping, repair, and maintenance to the chapter facility, its furnishings, equipment and grounds according to established budgetary guidelines.
• Establish and maintain vendor relationships for the procurement of all goods and services necessary for the efficient running of the house.
• Work with the house manager and local house corporation to respond in a timely manner to all maintenance requests submitted by chapter members.
• Report to the local house corporation any action necessary to properly maintain the chapter facility, its furnishings and equipment and grounds. Advise when items or supplies need to be replaced and/or repaired. Recommend capital improvements as needed.
• Oversee the cleaning of the facility and all furnishings as needed during vacation periods and prior to the opening of the house. This includes the proper storage of supplies and equipment.
• Obtain and schedule any required inspections in collaboration with the local house corporation e.g.; boiler, fire sprinkler, fire suppression, health inspections, etc.

Personnel Management and Supervision
• Recruit, hire, and train supervise household employees including kitchen staff and housekeeping staff. Be sure to seek the appropriate approvals from the chapter.
• In collaboration with the chapter, establish the job duties and clearly communicate said duties and expectations to all chapter employees and contract labor.
• Establish work schedules for staff and coordinate vacations and leaves.
• Review all timecards for accuracy and report all staff hours to the payroll provider on a bi-weekly basis.
• Supervise employee work, oversee employee development and perform any disciplinary action if needed.
• Maintain accurate and complete employee records, including but not limited to, job applications, hire date, contact information, payroll hours, employee evaluations and feedback reports, termination date, emergency contact and unemployment documents.

Dining Procedures
• In collaboration with the chapter, oversee the operation of dining services, including menu preparation and purchasing. Menu planning should incorporate the feedback and preferences of the collegians to the extent that it is reasonable and feasible, and will provide balanced nutritional meals for the members.
• Supervise kitchen staff in ordering food and supplies from vendors.
• Hire and train the food service staff. Ensure that all necessary food handling certificates have been obtained.
• Coordinate formal dinner requirements and special events with chapter officers when necessary.
• Regularly inventory food and supplies.
• Ensure that food purchased is for meal plans only and not chapter activities.